PRIVACY NOTICE

Philippine Institute of Certified Public Accountants (PICPA) is committed in protecting the privacy and security of your personal information. The data collected by PICPA will be used for membership monitoring, election, professional development and related services pursuant to PICPA’s purpose as the Accredited Integrated Professional Organization (AIPO) of Philippine Certified Public Accountants. By giving PICPA your personal information, you consent to its use for the purpose described in this Privacy Notice.

This Privacy Notice describes how PICPA collects and uses personal information about you, in accordance with the Data Privacy Act of 2012 and data protection legislations.

Identity of the Data Controller

PICPA is a “data controller.” This means that it is responsible for deciding how it holds and uses personal information about you. It is required under the Data Privacy Act of 2012 to notify you of the information contained in this notice.

This notice does not form part of any contract of work or other contract to provide services. PICPA may update this notice at any time.

It is important that you read this notice, together with any other privacy notice PICPA may provide on specific occasions when it is collecting or processing personal information about you, so that you are aware of how and why PICPA is using such information.

Categories of Personal Data Processed

PICPA will collect, store, and use any personal information such as name, title, company name, addresses, telephone numbers, mobile numbers and email addresses.

Sources of Personal Data

The information PICPA collects comes from the way you engage with PICPA such as personal interaction, online through its website and email, over the telephone, or through contracts.

Access to Personal Data

PICPA may share personal information with third parties where required by law, where it is necessary to administer the working relationship with you or where PICPA has another legitimate interest in doing so.

Recipients of your data may include third-party service providers or data processors, regulators or to otherwise comply with the law. If personal data is shared, PICPA will require third parties to respect the security of your data and to treat it in accordance with the law.

Security of Your Personal Data

PICPA has put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, PICPA limits access to your personal information to those employees, officers and other third parties who have permission to access.

PICPA has put in place procedures to deal with any suspected data security breach and will notify you and the applicable government agency of a suspected breach where PICPA is legally required to do so.

Retention of Personal Data

PICPA will only retain your personal information for as long as necessary to fulfil the purposes PICPA collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, PICPA considers the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which PICPA processes your personal data and whether it can achieve those purposes through other means, and the applicable legal requirements.

Your Rights

You have the right to:

 Request access to, and a copy of your personal information;
 Request correction of the personal information that PICPA holds about you;
 Request erasure of your personal information; and
 Object to processing of your personal information where PICPA is relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where PICPA is processing your personal information for direct marketing purposes.

To make a request for your personal information, please contact PICPA’s Data Protection Officer, Atty. Arnold A. Apdua, CPA at arnoldapdua@gmail.com

Changes to this Privacy Notice

PICPA reserves the right to update this privacy notice and put it on its website at any time. Please check for updates from time to time so you are always fully aware of what information is collected and how it is used. PICPA may also notify you in other ways from time to time about the processing of your personal information.

CONSENT FORM

I hereby attest that all information stated in this form are true and correct to the best of my knowledge. I understand that any concealment, false statement, and/or non-declaration shall constitute fraud, which shall be a ground to file legal action against me, and I waive my rights to institute any case arising from this situation.

I have provided the information herein after having been informed of the purpose for its processing, and I expressly give my consent therefor. I understand that it is my choice as to what information I provide and that the withholding or falsifying of information may act against the best interests of my relationship with Philippine Institute of Certified Public Accountants (PICPA). I am aware that I can access my personal information on request, and if necessary, correct information that I believe to be inaccurate. I understand that if, in exceptional circumstances, access is denied for legitimate purposes, I will be informed of the cause thereof and the remedies for the same.

Furthermore, I warrant that I have: (i) obtained consent from third persons, if any, to disclose their information included in this form; and (ii) informed said third persons of the purpose for the disclosure and collection of information. I will indemnify and hold PICPA free and harmless from any and all claims arising from the breach of this warranty, for damages, and for actual legal fees to defend such claims, if any.

This consent for PICPA to use or process the information herein shall be valid for the duration of my relationship and/or contract with PICPA and for ten (10) years thereafter, to comply with statutory and governmental rules and regulations.

PICPA POLICIES on the 

MODE and VALIDITY of PAYMENT, 

CANCELLATION AND REFUND

(Based on PICPA ED Memo 034 dated January 20, 2025)

Please be advised of the following validity, mode of payment, cancellations and refund policies for training program fees applicable to ALL training programs and events conducted by the PICPA National Office and all of the PICPA units (Committees, GAOs, Regions, and Chapters):

1. Payment cut off for online programs/events will be forty-eight (48) hours before the scheduled webinar/online event for which the registration was made. Pre-registrations unpaid after cutoff is deemed CANCELLED.
2. Cut-off for the online (PICPAMELS) registration and payment for F2F events is also forty-eight (48) hours before the scheduled conduct of the event. However, it is the prerogative of the organizing PICPA unit to accept additional registrations and payments - such as walk-in participants.

3. Payment cancellations and refunds:

FOR WEBINARS/ONLINE EVENTS: If the registration/reservation was paid on time but the registrant failed to attend said webinar, said payment may be applicable as an advance payment valid for thirty (30) days for another webinar of his/her choice provided that a notice for non-attendance/request for refund is filed to the organizing PICPA unit by the paid registrant at the latest forty-eight (48) hours prior to conduct. Late or no notice or request forfeits the payment.

FOR ONSITE/FACE-TO-FACE EVENTS: Cancellations of paid registrations to F2F activities must be filed through an email requesting for refund submitted to the PICPA organizing unit at the latest three (3) working days prior to conduct. The PICPA organizing unit reserves the right to decline requests for refunds, particularly for late refund requests or non-notification of non-attendance.

4. G-Cash remittances to PICPA Regions/Chapters Officer’s individual mobile numbers is NOT allowed. Only official bank-to-bank transfers (via OTC, online banking or through “G-Cash bank-to-bank” transactions) shall be allowed.

            NOTE:

PAYMENT of REGISTRATION FEE is just one of the requirements to merit a certificate of participation/attendance.  Non-completion or non-compliance with the other requirements may be grounds for ineligibility to receive the certificate and its corresponding CPD units.

THE   PICPA ORGANIZING UNIT RESERVES  THE RIGHT TO APPROVE OR DECLINE REQUESTS FOR REFUNDS

AND CANCELLATIONS, PARTICULARLY FOR INSTANCES OR CASES OF LATE REQUESTS OR NON-NOTIFICATION OF NON-ATTENDANCE.

PLEASE BE GUIDED ACCORDINGLY.  THANK YOU FOR YOUR UNDERSTANDING, COOPERATION AND SUPPORT.

- The PICPA NATIONAL OFFICE TRAINING DIVISION